AI Implementation for SMB Operations

Stop paying your team to do data entry.

We build AI systems that process invoices, POs, and documents in seconds — dropping your processing costs by up to 85% and freeing your team for real work. Live in 6 weeks.

Live in 6 weeksNo rip-and-replaceUp to 85% cost reduction
VS
Manual back office
Invoices pile up.
Margins leak.
PEND
INV · 2087$1,240
PEND
INV · 2086$842
PEND
INV · 2085$3,180
PEND
INV · 2084$520
PEND
INV · 2083$2,950
200 invoices
4 hours
— $19 / invoice
With Digiform
Auto-extracted.
Matched. Routed.
Invoice processing
Live
200/200
Invoices processed today
PO matched✓ 184
Flagged for review▲ 12
Routed for payment✓ 188
Run time
4 minutes
— $2.36 / invoice
Digiform's past and present clients include
NILI LOTANNOYZFREREFLEUR DU MALBOOZ ALLENDKMSALTA CYCLINGLAKE PAJAMASDIOR
The Problem

Your back office is leaking margin.

Every time a human opens an email, downloads a PDF invoice, reads the line items, and types them into your accounting software, you are losing money.

01
It's slow.
The average manual invoice takes 15 minutes to process — line by line, field by field. Multiply that by your monthly volume and you're staring at full-time headcount disappearing into data entry.
02
It's expensive.
It costs between $12 and $19 to process a single document manually. That's before you count the cost of late payments, missed early-pay discounts, and reconciliation errors.
03
It doesn't scale.
When you grow, you have to hire more people just to handle the paperwork — and onboard, train, and retain them. Your back office becomes the brake on the rest of the business.
The Solution

Process 200 invoices in 4 minutes. Not 4 hours.

We deploy enterprise-grade AI document processing tailored for your specific workflows. It extracts data instantly, matches it against POs, flags discrepancies, and routes it for payment.

BATCH · 11/04 · 09:42 AMProcessing
2087Acme Supply Co.PO #4827 · 12 line itemsMatched
2088Hartwell LogisticsPO #4828 · 6 line itemsMatched
2089Bay Print PartnersPO #4829 · 3 line itemsFlagged
2090Ridge MaterialsPO #4830 · 18 line itemsMatched
200 of 200 processed99.4% accuracy
$2.36
Cost per invoice
Average cost per invoice processed with AI — down from $12–$19 manually.
99%
Day-one accuracy
Field-level extraction accuracy from the moment we go live — not after a quarter of tuning.
10.5%
EBITDA impact
Average impact for a $5M business once back-office spend collapses to a fraction of today's cost.
How it works

How we deploy AI in your business.

Step 01

We find it.

We audit your back office to identify the exact workflows where AI will deliver the highest immediate ROI — no fishing, no guesswork.

Step 02

We build it.

We deploy the right technology — AI OCR, Anthropic Teams, custom workflows — and integrate it with your existing software. No rip-and-replace required.

Step 03

We govern it.

We use our NavigAIte framework to track performance, measure ROI, and ensure the system stays accurate as your business scales.

iMethodology & disclaimerEstimates only · Sources from APQC, Gartner & industry researchView details ▾
A note on these numbers

The figures shown are illustrative estimates drawn from third-party industry research. They are intended to scope opportunity, not to forecast outcomes.

Actual cost-per-invoice, EBITDA impact, and processing accuracy will vary based on your AP system, document quality, vendor mix, and dozens of business-specific variables this page cannot capture.

Nothing here constitutes a commercial commitment, financial advice, or a guarantee of results. For a defensible projection, book a strategy call — we'll work from your real data.

Underlying benchmarks
$2.36/inv
Cost-per-invoice after automation
Down from $8.20 manual median, ~70% touchless.
APQC AP, 2024
99.4%acc
OCR + line-item match accuracy
PO matching, exception flagging, audit trail preserved.
Gartner RPA, 2025
+10.5%EBITDA
Top-quartile AP impact
For SMBs deploying back-office automation.
Industry aggregate
Final step

Find out exactly what AI is worth to your business.

Don't guess. Book a strategy call with our implementation team. We'll map out your current manual costs and show you exactly what an AI deployment will add to your bottom line.

✓Zero compliance incidents since 2022
All figures, ranges, and benchmarks shown on this page are illustrative estimates derived from third-party industry research. They do not constitute a guarantee, warranty, or commercial commitment, and should not be relied upon as financial, investment, or business advice. Actual results vary by organisation.